REPORT TO THE CITY COUNCIL FROM: BROCK D. BUCHE, PE, PLS, Director Department of Public Utilities BY: JESUS A. GONZALEZ, PE, Assistant Director Department of Public Utilities - Utilities Planning & Engineering SOHEIL MORTEZAEIFAR, Engineer Department of Public Utilities - Utilities Planning & Engineering SUBJECT ..Title Approve a consultant services agreement with Michael K. Nunley and Associates Inc., to provide engineering design and construction support services for a manganese treatment system at Pump Station 347 for an amount not to exceed $136,500. (Bid File 10097) (Council District 7) ..Body RECOMMENDATION Staff recommends that City Council approve a consultant services agreement with Michael K. Nunley and Associates Inc., (MKN) in the amount not to exceed $136,500, inclusive of a $12,000 contingency, to provide design, bidding, and construction support services for site improvements associated with a manganese treatment system at Pump Station 347 (Project); and authorize the Director of Public Utilities, or designee, to sign the agreement on behalf of the City of Fresno (City). EXECUTIVE SUMMARY The concentrations of manganese in the raw water from Pump Station 347 (PS 347) exceed the secondary Maximum Contaminant Level (sMCL) for drinking water. As a result, it is necessary to design a treatment system to ensure the well water is compliant with water quality standards and remains in service. The Department of Public Utilities (DPU), Water Division is seeking to award a consultant services agreement (Agreement) for the Project to provide design and construction support services for site improvement associated with a manganese treatment system at PS 347, for an amount not to exceed $136,500, inclusive of a $12,000 contingency. BACKGROUND PS 347, located at 2220 N. Armstrong Avenue, was constructed in October 2006 to serve the nearby residential, commercial, and industrial developments. The well, however, has not been regularly operated since November 2016 because manganese concentration began to exceed the sMCL for drinking water of 50 �g/L. While the manganese concentrations are not a risk to public health, the exceedance of a sMCL indicates that the water may impart an undesirable taste. As such, the Water Division removed the well from service. It is critical to bring PS 347 back into service to support the local pressure zone, provide drinking water to nearby neighborhoods, and to support fire suppression facilities. This Project will deliver the design documents necessary for bidding and construction of a manganese treatment system to ensure that the water from PS 347 meets the necessary water quality standards. The Project was advertised to the DPU Shortlist for Well Site Improvement and Wellhead Treatment Design (Shortlist). The Shortlist was established by first soliciting Statements of Qualifications (SOQ) from qualified engineering consulting firms then selecting the most qualified firms for placement on the Shortlist. On January 28, 2022, a Request for Qualifications (RFQ) was published in the Business Journal and posted on the City's Planet Bids website. Seven (7) SOQs were received by the deadline of February 25, 2022, from which four (4) firms were selected for placement on the Shortlist by a selection committee consisting of DPU representatives. Subsequently, an RFQ for this Project was advertised to the four (4) selected firms on the Shortlist on April 11, 2023. Three (3) SOQs were received by the deadline of May 4, 2022, which provided detailed information regarding each firm's specific approach to this Project, their relevant experience, and a detailed fee proposal. Upon review of the qualifications and analysis of the proposed fees, MKN was selected as the consultant providing the best value for this Project based on the totality of the evaluation. The services rendered under this Agreement will be completed for an amount not to exceed $136,500, inclusive of a $12,000 contingency, paid on a time and materials basis. The funding for this Project is included in the Fiscal Year 2023 capital improvement budget within the Water Division Enterprise Fund. A standardized Agreement has been used in accordance with Administrative Order 4-4, which has been approved as to form by the City Attorney's Office, and the Certificate of Insurance has been approved by the City's Risk Management Division. Upon approval by the City Council, the Agreement will be executed by the Director of Public Utilities, or his designee. ENVIRONMENTAL FINDINGS By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of this Agreement for the design services does not qualify as a "Project" for the purposes of CEQA. LOCAL PREFERENCE Local preference pursuant to the Fresno Municipal Code Section 4-109(b) was implemented as MKN is a local firm. FISCAL IMPACT There is no impact to the General Fund. Funding for this Project is included in the Fiscal Year 2023 capital improvement budget within the Water Division Enterprise Fund. The Project is located in Council District 7. Attachment: Consultant Services Agreement