REPORT TO THE CITY COUNCIL December 13, 2018 FROM: GREGORY A. BARFIELD, Interim Director Department of Transportation BY: BRIAN BARR, Assistant Director Department of Transportation RUDY CASTRO, Maintenance Manager Department of Transportation/Maintenance Division SUBJECT ..Title Approve a Service Agreement in the amount of $95,472.00 with Clean Energy, a Delaware based corporation, to maintain and service the FAX compressed natural gas fueling station (Citywide) ..Body RECOMMENDATION Staff recommends Council approve a Service Agreement in the amount of $95,472.00 with Clean Energy, a Delaware based corporation, to maintain and service the Department of Transportation/FAX compressed natural gas (CNG) fueling station. EXECUTIVE SUMMARY FAX seeks to award a Service Agreement to provide maintenance services for the CNG fueling station. This will improve productivity and reliability by reducing unscheduled downtime of equipment. The award of this contract will increase longevity of equipment, reduce cost, ensure the system is operating safely, and improve overall performance. FAX utilized the request for proposal process to determine the best value in combination of technical capacity, experience, and cost. This agreement is part of FAX efforts to improve service. BACKGROUND The FAX CNG fueling station was built in 2006, to support the City's new fleet of CNG powered buses. In 2016, the CNG station was expanded to meet current fleet needs and a 100 percent CNG powered fleet of 110 buses. Maintenance of the CNG fueling station was included in the original construction agreement for the fueling station and has continued such maintenance throughout. The City's new contract will continue the maintenance of this specialized equipment. The CNG fueling station is highly complex and requires specialized skills and experience to maintain. It requires proactive maintenance and specialized monitoring from an experienced firm to maintain reliable operation and reduce unexpected failures of the equipment and ensure buses are ready for pull out the next morning. In addition to the Department of Transportation, other City departments use the fueling station to fuel refuse trucks and street sweepers. The station also provides fuel for over 50 customers from the general public. The CNG fueling station fuels on average 126 vehicles daily, including both internal and public customers who operate clean-air vehicles. These vehicles continue to cut pollution and protect the health of the Fresno community. This resource being available has created opportunities that encourage the use of alternate fuel vehicles. The proposed Service Agreement includes proactive scheduled maintenance performed in conformance with manufacturer's recommendations and industry best practices. The agreement also addresses unplanned emergency service. Pursuant to Fresno Municipal Code Chapter 4 Article 1 and Administrative Order 6-28, the Department of Transportation sent request for proposal notifications to six firms on June 15, 2018. The department received two proposals on July 24, 2018. Clean Energy demonstrated an exceptional understanding of the maintenance and service requirements and included significant experience from key personnel in CNG station maintenance and station repair and service. FAX is utilizing a standardized service agreement; the City Attorney has reviewed and approved the standardized agreement as to form. ENVIRONMENTAL FINDING This is not a "project" for the purpose of CEQA pursuant to CEQA Guidelines section 15378. LOCAL PREFERENCE Local preference was not considered as the federal funding source precludes local preference. FISCAL IMPACT This agreement has no fiscal impact to the General Fund. The budget is comprised of Federal Transit Administration 5307 grant funds, as approved in the Transportation Department's FY 2019 budget. Attachments: Evaluation Summary Bid Evaluation