REPORT TO THE CITY COUNCIL December 5, 2019 FROM: GREGORY A. BARFIELD, Director Department of Transportation BY: BRIAN BARR, Assistant Director Department of Transportation SUSAN ROGERS, Capital Development Specialist Department of Transportation SUBJECT ..Title Reject all bids for a product purchase contract of Wide Area Network Aggregation Routers and Networking Switches (Bid File 3678) ..Body RECOMMENDATION Staff recommends Council reject all bids received July 30, 2019, for a product purchase contract of Wide Area Network (WAN) Aggregation Routers and Networking Switches. EXECUTIVE SUMMARY On July 30, 2019, a single bid was received in response to the Wide Area Network (WAN) Aggregation Routers and Networking Switches solicitation. This procurement intended to optimize the network bandwidth and speed between FAX and City Hall, improving internet speeds for users. Staff reviewed the bid and determined the sole bidder had exceeded the project budget by unacceptable budget tolerance. Since the release of this bid, Information Services Department (ISD) has implemented improvements to the network infrastructure negating the need for this equipment. BACKGROUND FAX seeks to improve bus service and schedule adherence along the Shaw Avenue corridor between Willow Avenue and Polk Avenue by adding TSP technology on 20 transit buses and at 31 intersections along the corridor. The TSP equipment will give preferential treatment to a bus that is running behind schedule by creating a longer/shorter green light at the intersection improving the buses ability maintain and/or achieve schedule adherence. As part of the Shaw Avenue TSP project, staff intended to optimize the network bandwidth and speed between FAX and City Hall with new aggregated WAN routers and network switches. However, since the release of this bid, ISD has implemented improvements to the network infrastructure negating the need for this equipment. A Notice Inviting Bids was published in the Fresno Business Journal on June 14, 2019, posted on the City website, and faxed to ten building exchanges. The specifications were distributed to 19 prospective bidders. One sealed bid proposal was received and opened in a public bid opening on July 30, 2019. Staff reviewed the single bid and determined the sole bidder's proposed cost has exceeded the project budget. Therefore, staff is seeking to reject all bids received and the equipment will not be rebid. ENVIRONMENTAL FINDING This item is not a project as defined by the California Environmental Quality Act. LOCAL PREFERENCE Local preference was not considered as staff is recommending to reject all bids. FISCAL IMPACT There is no fiscal impact to the General Fund from this request. Attachment: Bid Evaluation